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Bureaucracy over care: How the U.S. health care system lost its way

Kayvan Haddadan, MD
Physician
May 24, 2025
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The health care system, in theory, operates on one fundamental principle: to prioritize patient welfare. Yet, contemporary systems in many regions, particularly the United States, have increasingly veered off course, entangling themselves in a jungle of bureaucracy, regulation, and profit-driven motives that obscure the vital role patients play as the focal point of care. The result is a system riddled with inefficiencies, frustration, and barriers to optimal health care delivery.

The patient-centered approach: a distant ideal

At the heart of every physician’s oath and nurse’s mission lies the commitment to serve patients. However, the health care jungle—formed by insurance companies, medical boards, and bureaucratic processes—has diluted this commitment. Denial of coverage, excessive peer-to-peer reviews, and unwarranted scrutiny of providers are all obstacles that impede physicians from delivering care grounded in clinical judgment. The systems intended to ensure quality care have instead morphed into gatekeepers, prioritizing cost control, risk avoidance, and compliance over trust in clinical expertise.

Take peer-to-peer reviews as an example: This process, wherein insurers question or override physicians’ clinical decisions, places administrative hurdles between patients and necessary treatments. These reviews often result in significant care delays or outright denials, as insurers exploit semantics and rigid policy frameworks to avoid reimbursements. The process undermines the patient-provider relationship, creating administrative chaos while leaving patients floundering without timely care.

Physicians versus bureaucracy

The current health care structure casts physicians and nurses as mere pawns in a system governed less by the needs of the patient and more by the intricacies of insurance policies. Rigid regulations scrutinize even well-meaning physicians under the assumption that every deviation from protocol signals malpractice or inefficiency. This unnecessary scrutiny redirects attention from genuine patient care toward answering insurers, submitting endless documentation, and responding to medical board reviews.

Physicians are the ones who sit face-to-face with patients, assess their needs holistically, and tailor treatments. Yet, their judgments are overshadowed by insurers with no clinical interaction. By prioritizing what is economically advantageous for the insurer over what is advantageous for the patient, the health care system defeats its original purpose.

Insurance companies: The ultimate gatekeepers

The power wielded by insurance companies is particularly troubling. By virtue of deciding what they will or will not cover, insurers cherry-pick treatments based on profitability, often contrary to evidence-based medicine. For instance, certain innovative treatments that could transform patients’ lives are denied coverage because they are deemed “experimental” or too expensive in relation to the insurer’s risk margin. Patients are prevented from accessing cutting-edge therapies, not because their physician believes they might fail, but because the insurer perceives an economic disadvantage.

This gatekeeping role has created a culture of mistrust and frustration. Physicians are met with rigid policies that demand they adhere to predefined paths of care, ignoring individual patient differences. This sparks administrative conflicts, leaving patients stranded between the recommendations of their trusted health care provider and the arbitrary rules of their insurer.

Medical boards: a double-edged sword

While regulatory oversight is necessary to ensure ethical and competent medical practice, the overreach of medical boards often does more harm than good. Physicians with good intentions, delivering care in unorthodox but clinically sound ways, are increasingly penalized or scrutinized as health care systems adopt rigid one-size-fits-all guidelines.

Historically, breakthrough treatments and innovations have often flouted convention before becoming standard practice. The suppression of medical creativity due to fear of scrutiny or poor reimbursements stifles progress, walls off patients’ access, and demoralizes providers who are genuinely invested in delivering holistic care. Innovation should not be penalized—it should be fostered.

Toward a patient-centric health care reform

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Reform is desperately needed within the health care system, and it must begin with relocating the patient to the center of the care process. Several pivotal changes are in order:

Restore clinical authority to providers: Physicians, with their unparalleled understanding of patient needs, must regain the rightful authority to decide what treatments are most advantageous. Insurers should act as facilitators, not arbiters of care.

Streamline insurance processes: The bureaucratic quagmire of denials and reviews must be simplified or eliminated. Patients cannot be left waiting while insurance companies wrestle with semantics or economic calculations. Insurance priorities should align with clinical priorities.

Regulatory reform for innovation: Medical boards must cultivate environments conducive to innovation. Physicians should be trusted to explore viable alternatives without fear of repercussions, provided their efforts are rooted in sound clinical judgment.

Shift the goal from profit to patient outcomes: Health care systems must recalibrate their performance metrics. Denials, restrictions, and manual audits should not serve as benchmarks for success. Instead, metrics like improved patient health outcomes, access, and satisfaction deserve focus.

Conclusion

The health care system cannot continue to wander aimlessly in its self-created jungle. Bureaucratic complexities, insurance-driven gatekeeping, and regulatory rigidity have tilted the scales away from patient welfare, distorting the very purpose of health care. Reform is not a suggestion—it is a necessity. Physicians and health care providers must reclaim their roles as patient advocates, and systems must evolve to put patients first. It is time to clear the jungle, one tree at a time, and see the forest again—the wellbeing of humanity itself.

Kayvan Haddadan is a physiatrist and pain management physician.

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